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Posted by callmeri

https://www.transformativeworks.org/otw-board-meeting-july-20-2025/

https://www.transformativeworks.org/?p=265873

The OTW Board will be holding its next public meeting from midnight to 1 a.m. UTC on July 20 (what time is that for me?).

This meeting will be held in the Board Discord server. The server will have a team of moderators, a set of rules (including question rules), and community guidelines. The server will remain open even after the meeting, but the channels for meeting and asking questions will be read-only. Board will be posting replies to questions that do not get addressed during the scheduled meeting two weeks after the meeting in the server’s #questions-answers channel.

The agenda will include:

• Decisions made since the last public board meeting
• OTW Board Election
• Updates to the Board Year Roadmap
• Updates to the OTW Culture Roadmap
• Any other business (Questions & Answers)

Prior to this meeting, there is an opportunity to ask questions in advance to be answered as part of the meeting. This allows anyone who wishes to ask the Board questions, whether they will be able to attend the meeting live or not. (The Board will also accept questions during the meeting.)

Questions submitted to this Google Form will be accepted up to three days before the meeting begins or until 50 questions have been submitted. At that point, the form will be turned off. You need to be logged in to a Google account to submit a question. In the future, these rules may be amended to adjust as needed. Further information will be available in the OTW Board Discord server.

https://www.transformativeworks.org/otw-board-meeting-july-20-2025/

https://www.transformativeworks.org/?p=265873

Posted by Elintiriel

https://www.transformativeworks.org/june-2025-newsletter-volume-201/

https://www.transformativeworks.org/?p=265845

I. SPOTLIGHT ON FICTIONALLEY IMPORT

Open Doors has nearly finished importing FictionAlley, a Harry Potter archive. With approximately 29,000 works imported so far, it is Open Doors’ largest import yet. You can check out all imported works at the FictionAlley collection. Unclaimed works are currently locked to logged-in AO3 users only, but per Open Doors’ agreement with the FictionAlley archivist, they will be unlocked 30 days after the import is fully completed.

All FictionAlley creators should have received one or more emails with links to claim, orphan, delete their works, or prevent the import of any additional works of theirs in the future. If you were a creator and did not receive this email, please contact Open Doors for assistance. You can also contact Open Doors if you would like to prevent future imports of your Harry Potter works specifically.

Open Doors has two other Harry Potter archives currently in their queue: HarryPotterFanFiction.com and MuggleNet Fan Fiction. If your email address has changed since you were a member of either archive, or you would like Open Doors not to import your works, please contact Open Doors. Please refer to the import announcements for a full list of how Open Doors can assist you with either import.

II. ARCHIVE OF OUR OWN

Accessibility, Design & Technology (AD&T) coordinated with Board and Volunteers & Recruiting to formally decommission the Quality Assurance & Testing (QA&T) subcommittee—thank you to everyone who has served on QA&T over the years. Quality assurance and testing of AO3’s code will continue under the oversight of AD&T’s new QA Supervisor role. AD&T’s latest releases have focused on various bug fixes, code clean-up, and monitoring improvements: check out the release notes. Also, Systems has installed some new Elasticsearch servers and repurposed the old ones as application servers! \o/

Open Doors announced the import of Absolution – The Inugrrrl Memorial, an InuYasha fanfiction memorial archive.

In May, Support received 3,177 tickets, while Policy & Abuse (PAC) received 3,763 tickets—a nearly 40% increase which is likely due to PAC’s recent TOS spotlight series. PAC worked with Legal and Communications’ News Post Moderation subcommittee to review over 1,700 comments across seven posts, with more than 400 comments receiving a reply. PAC will also be recruiting soon, so look out for the upcoming recruitment post!

In June, Tag Wrangling neared completion of phase two of three of their committee-wide guideline discussions on fandom metatags. They also launched a new procedure which streamlines creation of new “No Fandom” canonical tags, which are canonical tags not specific to any particular fandom. The committee plans to post announcements periodically detailing new tags, including one in a few weeks.

In May, Tag Wrangling handled over 610,000 tags, or over 1,200 tags per wrangling volunteer.

III. ELSEWHERE AT THE OTW

Fanlore’s Annual Bingo was a huge success! \o/ 25 participants completed at least one bingo, and 16 got a total blackout. Thanks to everyone who took part!

In July, Fanlore is running a themed month—Fandom in Color—which celebrates characters of color, the contributions of fans of color, and more! Check out their social media (Bluesky and Tumblr) for page spotlights throughout the month.

Communications is now overseeing the OTW’s Convention Outreach division, which was previously run by Development & Membership. If you have inquiries regarding OTW’s convention presence, Communications can be reached through their contact form on the OTW website.

TWC is finalizing their upcoming general issue of Transformative Works and Cultures, volume 46, which will be published on September 15. They are still accepting submissions for their Latin American Fandoms special issue until January 1, 2026.

IV. THE 2025 ELECTION AND GOVERNANCE

Elections announced the 2025 Election candidates; this year’s election is contested, with three candidates running for two open seats in this year’s election. Their platforms are available on the Elections website. Communications has been coordinating public posts, while Translation is working on translating candidates’ platforms.

2025’s OTW Board Election will take place on August 15-18. OTW Members who plan to nominate a proxy should contact Elections by August 6. Specific dates for Q&A and Candidate Chats will be made available on the 2025 Election Timeline page.

Development & Membership has been checking membership for Board candidates and donors who want to vote in this year’s election, while Finance has begun preparing for the 2024 audit.

Board uploaded minutes from the April 2025 Board public meeting to the OTW website. They also approved two new Finance Bookkeepers, held check-in meetings with Legal and the Paid Staff Transition Lead, and continued to work with the Organizational Culture Roadmap Workgroup. The Board Assistants Team’s work also continues on several projects, including the Procurement Policy and Board Discord Server Guidelines revamp.

V. OUR VOLUNTEERS

Volunteers & Recruiting conducted recruitment for two committees—Tag Wrangling and Support—and two subcommittees—News Post Moderation and Internal Complaint and Conflict Resolution—this month.

From May 19 to June 22, Volunteers & Recruiting received 147 new requests and completed 139, leaving them with 53 open requests (including induction and removal tasks listed below).

As of June 22, 2025, the OTW has 944 volunteers. \o/

New Committee Chairs/Leads: 2 Organizational Culture Roadmap Workgroup Heads
New AD&T Volunteers: 1 QA Supervisor
New Communications Volunteers: 2 Convention Specialists and 3 TikTok Moderators
New Communications News Post Moderation Volunteers: Mossie, Vihi, and 1 other News Post Moderator
New Fanlore Volunteers: 90PercentHuman, Hobgirl, Sparrow, and 1 other Policy & Admin Volunteer
New Finance Volunteers: Scott and 1 other Bookkeeper
New Open Doors Volunteers: Bette, devinwolfi, Kelpie, korry, November_Clouds, Pat Zarzecka, scattered_coreopsis, Starlings and 6 other Import Assistants
New Organizational Culture Roadmap Workgroup Volunteers: 1 Goal Supervisor; megidola and 1 other Volunteer
New Support Volunteers: 2 Chair Assistants
New Translation Volunteers: 1 Volunteer Manager; Adri Jaimes, Lia404, ttom1323, and 5 other Translators
New User Response Translation Volunteers: Felipe and friki (Translators)

Departing Committee Chairs/Leads: Nary (Support) and 2 QA&T Leads
Departing AD&T QA&T Volunteers: runt and 1 other QA&T Testing Volunteer
Departing AO3 Documentation Volunteers: Leja, Evolcahra, and 1 other Editor
Departing Communications Volunteers: 1 TikTok Lead
Departing Development & Membership Volunteers: 1 Convention Specialist
Departing Fanlore Volunteers: 1 Policy & Admin Volunteer
Departing Open Doors Volunteers: 2 Import Assistants and 1 Technical Volunteer
Departing Policy & Abuse Volunteers: 1 Volunteer
Departing Support Volunteers: Sandra 002 (Volunteer)
Departing Tag Wrangling Volunteers: ladydragona (Supervisor); Daniailís, MFY11EP, Barbara Thomas, and 3 other Volunteers
Departing Translation Volunteers: 1 Volunteer Manager; Mirjam, DaisyJane, DanielUL, and 6 other Translators
Departing Volunteers & Recruiting Volunteers: 1 Volunteer

For more information about our committees and their regular activities, you can refer to the committee pages on our website.

https://www.transformativeworks.org/june-2025-newsletter-volume-201/

https://www.transformativeworks.org/?p=265845